How to plan a complex program

As a program is a group of related projects, planning a complex program requires the planning of all projects that compose the program. It is important to have a process in place that helps in planning these projects. Also, it is crucial to periodically analyze each project to make the …

Aspects to manage programs successfully

Managing programs is not as easy as it seems. In fact, there are some aspects that program managers should considered in order to manage programs successfully. Let’s analyze some of the most critical aspects that can support program managers in this tough business. Documenting project activities and tasks Usually, when …

Different types of project scheduling methods

In a highly competitive and fast-paced environment it is really difficult to manage changes to project scope. For this reason it is important to adopt practices that help companies to adapt to the varying needs of stakeholders. In fact, there are different types of project scheduling methods that support project …

Use project schedules to prevent problems

Project managers use project schedules to prevent problems. In fact, they help project managers efficiently communicate and collaborate with their teams and stakeholders. Projects managers should use it to ensure the project remains on track. Let’s go a bit deeper to know more about it. What is project schedule? The …

Identifying and managing project interfaces

Large and complex programs usually have projects with lots of dependencies. Identifying and managing interfaces between projects it is crucial for program success. Identifying project interfaces There can be different types of project interfaces. For instance, let’s imagine that we have two projects that are part of the same program: …

How to support strategic projects and programs

Today’s competition is getting more fierce than ever. In addition, product life cycles are becoming shorter, and never-ending change emphasizes the importance for companies to deliver on strategic intent in the most efficient ways. In fact, it is not acceptable to waste time and money to achieve objectives. Delivering low-quality products is …

The Work Breakdown Structure (WBS)

One of the first steps to start a project is to define the project scope. The project scope represents the work required to deliver a product or a service that has specific features and characteristics. After defining the project scope we have to manage it. In fact, to accomplish this …

How to plan a complex program

As a program is a group of related projects, planning a program requires the planning of all projects that compose the program. In fact, it is important to have a process in place that helps planning these projects. In addition, it is crucial to periodically analyze each project to make …

The Project scope statement

Project scope describes the work required to deliver a product or a service that has specific features and characteristics. Essentially, the project scope represents all the activities that are useful to plan, execute, control, and close a project. In fact, the project scope specifies of all the necessary work items …

The process of collecting requirements

When a project starts, project managers need to collect requirements to determine and manage stakeholders’ needs. In fact, it is particularly important to understand what are the requirements of people who have an interest in the project. These people have to be involved in the process of collecting requirements. Project …

Communication in Program Management

Communication is the act of moving information from one person to another. We communicate in everything we do. In fact, we cannot avoid communicating with others. Communication is a critical tool in managing programs. In fact, to communicate effectively, program managers must know really well the communication process. The communication …

Project requirements for project success

Project requirements are the tasks that must be completed during a project to ensure its completion and, most importantly, its success. In fact, requirements help project managers to have a clear picture of the work that has to be done. There are three types of project requirements: Business requirements Stakeholder …

Business agility to maintain a competitive edge

Business agility is a very important ability for a company. In fact, it helps companies to maintain a competitive edge over competitors over time. Business agility helps organization to adapt and succeed in the digital era by providing customers with innovative and  technical solutions. Evolving gradually To implement an agile …

Agile processes have tranformed PMOs

Agile processes have created new ways of thinking about Project Management, which impact Project Management Organizations in various ways. Traditionally, a PMO focuses on implementing basic project management processes, introducing basic tools, and supporting the professional growth of competent project managers. Moreover, the PMO can support management to make decisions …

How to start a Program again

Sometimes it can happen that a Program is killed. The reasons why this happens can be different. In fact, a Program can fail for bad timing, poor management or bad delivery.  So, here are the required steps to start a Program again. Program Preparations During Program Preparations it is important …

Different styles of leadership

A Project Manager can adopt different styles of leadership to ensure more successful results. A Project Manager can choose to be one of the following interesting types of leaders. The Coaching leader Coaching leaders direct and guide. They constantly provide encouragement and inspiration to help motivate the followers. This type …

How to predict the future marketplace

Today, the business world is changing at a fast rate. For this reason, it will be increasingly difficult to predict the future marketplace. Moreover, companies should expect this trend to continue in the future. The Strategy concept Companies have always used strategy to reach organizational objectives by using their resources. …

The Program Management phases

Program Management is the process of managing a group of related projects in order to achieve a defined business goal or benefit. Managing a program requires a set of phases. Definition phase The first phase of a program is the definition phase. During this phase the program manager initiates the …

The role of the Project Manager

The Project Manager is probably the most critical role for achieving project objectives. What does the Project Manager do? The Project Manager starts from project initiation to project delivery. He (she) manages all the aspects of the project and ensures that the project is completed on time, on budget and …

The organizational context can influence projects

All projects live in an organizational context. All organizational characteristics can influence the execution and the outcome of a project. These characteristics can challenge project managers. In fact, to be successful they should be able to operate under those conditions. Be ready to change To support agility a company should …

Programs are more complex than projects

A program is a group of related projects that have the same benefit and strategic goal. For this reason, some organizations manage these projects in a coordinated way to increase the probability of obtaining the expected benefits. Programs are complex Today programs are getting more complex than in the past …

The PMO, an organizational group

A project management office (PMO) is an organizational group or department that defines and maintains standards for project managemement within the company. A PMO can have different responsibilities. In fact, these responsibilities can range from providing support to project managers to the direct management of one or more projects. Supportive …

How to start and execute a program

Determine program size  To run a program it is important to evaluate the number of days needed to complete the program. In fact, it is important to determine the budget of the program. To determine the dimensions of the program it is necessary to evaluate the sizes of the projects …

Organizational structures can influence a project

Companies choose their organizational structure based on many factors such as: size, geographic location, the products and services that they will offer, and so on. Functional organization A functional organization is probably the most common type of organizational structure. The organization has groups based on its special functions such as …

How to evaluate project performance

Project performance by using the traditional approach In traditional project management, project managers can use Earned Value Management (EVM) to evaluate project performance. EVM is a structured project management process which finds variances in projects based on the comparison of worked performed and work planned. This process is used to …

Program scope describes the work to be done

Scope describes the program’s work Program scope describes the work of the entire program and its overall boundaries. Each project of the program must describe its specific scope of work. In fact, each of them contributes to the overall program objectives. To document program scope you can use roadmaps, narratives, …

Factors that can influence a project initiative

Factors that influence an initiative There exist many factors that can influence a project initiative. Projects are influenced by factors internal and external to the organization. For instance, stakeholders, governance, risks and many other factors have influence over projects. These internal and external factors can have a positive or negative …

The best way to determine the project status

The importance of status report It is a common practice to use status reports to monitor project’s progress. Status reports are part of the project management basics. In fact, they are part of the project documentation. Status reports quantify the project’s progress. This helps you to make informed decisions. In …

The project charter authorizes the project

The project charter starts officially the project When a project starts it is important to issue the project charter. The sponsor issues the document at the beginning of the project. The project charter is a document that formally authorizes the existence of a project. It authorizes the project manager to …

The building blocks of Agile: Iterations

Agile approaches are characterized by sequence of iterations. In fact, iterations are the building blocks of Agile methods. Each iteration is a fixed-length timebox. Usually the length of iteration can vary between a week and a month. The development team works to deliver a potentially releasable Increment of “Done” product …

Programs are risky initiatives

Program risks can cause a program to fail to meet its objectives. There are different types of risks, and some of them are common to any program. Among these risks we found that the customer may want to change the program goals. The program charter which contains the program’s purpose …

Stand-up Meetings and Agile Teams

Agile teams have daily meetings called stand-up meetings. Teams usually have the meeting in the morning which lasts no more than 15 minutes. Stand-up meetings are important to keep the development team on the same page. In other words, teams use these meetings to uncover problems, and ensure the work …

Use Data To Present The Project Status

During the project you, as Project Manager, constantly collect and analyze data. Then, you aggregate and transform this data to become project information. To transform the data you need to correct errors, remove inconsistencies, and eliminate unrelated data. Once all project information is ready, you can present data clearly to …

A standard project has four major phases

A standard project has typically four major phases: initiation, planning, implementation, and closure.  These phases represent the path a project takes from the inception to its end and it is generally called “project life cycle”. There are three main types of life cycles: predictive (waterfall): the project scope, time, and …

Establish the program roadmap to start a program

Before starting a program, Program Managers should establish the program roadmap. A program roadmap is a representation of the program’s direction. It represents a time-scales summary of deliverables. In fact, programs that produce deliverables that will be sold as retail products usually have a roadmap with new offerings several times …