Managing programs is not as easy as it seems. In fact, there are some aspects that program managers should considered in order to manage programs successfully. Let’s analyze some of the most critical aspects that can support program managers in this tough business.
Documenting project activities and tasks
Usually, when projects start stakeholders rarely know its complexity and size. In fact, as the project progresses, the true scope emerges and complexity becomes clearer.
A true understanding of a project’s complexity is important. In fact, it helps project managers to enable the development of well-designed and detailed management plans. Unfortunately, understanding of a project’s complexity often happens too late to adjust resources, budget, and delivery date.
To avoid this from happening, each project task and work should be fully evaluated and documented. This will help to create a program plan as clear as possible.
Managing communication properly
When organizations implement their program plans, they need to communicate them effectively. Communication is key to program success. This is also valid for projects that compose the program.
Everyone associated with a project needs to know the project objectives, their individual roles, and how their actions and behaviours affect the project. For instance, a project that falls outside an organization’s core business will prevent the project manager from having access to critical information that will affect the project. As a result, without this information, the project will fail.
To solve this type of problems the project manager must constantly communicate project objectives and status to senior management. In fact, this information will allow the project manager to proactively manage external influences to guarantee program success.
Integrating project elements
Successful program management is more than managing a schedule.
Program managers need to integrate key elements of the program such as cost control, configuration management, and resource allocation. This will allow companies to deliver program on time and on budget with available resources.
For instance, a delayed schedule means cost overruns, or a apparently simple requirement change can negatively impact schedule and budget. By integrating these elements, program managers can understand how changes in one area can impact another and manage the program accordingly.
Keep in mind
Each program has to be managed in accordance with the best practices for cost, schedule, and goals. In fact, whether you, as program manager, are managing a large program, you are responsible for its success. You ensure program success by documenting project activities and tasks, managing communication properly and integrating key project elements, and much more.