5 simple steps to effectively organize your speech

5 simple steps to effectively organize your speech

When you need to give a presentation or a speech, one of the first things to do is to organize your speech.

Here below you will find a few easy and clear steps to organize your speech in a fast and effective way. In fact, this short guide can be particularly useful when you have little time to prepare your speech. For instance, when your boss asks you to give a presentation to the executive committee meeting that will take place the next day, about the project you are managing. Or when your colleague who has organized a conference comes to you asking to replace a speaker and you have only a couple of hours to arrange your speech.

So, once you have chosen your main idea, you need just to follow these simple steps to create an impactful speech:

  1. Enumerate main points
  2. Organize them in order
  3. Elaborate on these points
  4. Create an introduction
  5. Create a conclusion

1. Enumerate main points

Express the speech’s central idea in one simple sentence. Follow this with three to five declarations that support the sentence.

2. Organize them in order

Organize the declarations into a loose outline. The outline should be logically and sequentially arranged and reflect the speech’s central idea.

3. Elaborate on these points

Expand upon each supporting declaration. Use examples and anecdotes involving people or events. Convert statistics and ideas to familiar terms.

4. Create an introduction

Create an introduction by reviewing each supporting statement section. Consider asking the audience to answer a question with a show of hands, or ask a rhetorical question that will encourage immediate focus on the topic.

5. Create a conclusion

Create a conclusion by summarizing your key points, make a call to action if applicable, and then return control of the stage to the person who has introduced you.

Keep in mind

We have seen a few easy and clear steps to organize your speech in a fast and effective way. The information above can be particularly useful when you have little time to prepare your speech.

Francesco Pecoraro

Francesco has extensive experience as a project, program and portfolio manager, project management officer (PMO), digital transformation and strategic consultant. He is also considered a communication, public speaking and leadership expert.

View all posts by Francesco Pecoraro →
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